PLATFORM

From first sketch to delivered room.

One governed process for hotel FF&E, from specification to delivery. Every company on the project works inside it, and the AI your teams already use is connected to it.

Book a demo

THE PROCESS

The six steps, in full

  1. 01

    Design

    Structure once, specify against it.

    Floors, room types and public areas are described once. Every spec carries its drawings, finishes and quantity rule, and starts from your standards library.

    Who: architect, interior designer.

  2. 02

    Source

    Ask the market inside the project.

    One RFQ per manufacturer. Offers come back through their own portal, with cost, price tiers, validity, lead time, freight terms, shop drawings and QC reports, side by side on the item.

    Who: purchasing firm, manufacturers.

  3. 03

    Approve

    Three approvals that can’t be confused.

    The designer approves the design, the owner or brand approves as the client, purchasing approves the cost. An item can be purchased only when all three line up.

    Who: design firm, owner or brand, purchasing.

    FF-1042Lounge chair
    • Design approvedDesign firm
    • Client approvedOwner or brand
    • Cost approvedPurchasing
  4. 04

    Sell

    Quote the owner from approved data.

    Estimates and sales orders draw on budget and approved items; the Quote Module prices guestrooms and public areas for a renovation or a new build.

    Who: purchasing firm or supplier, owner.

  5. 05

    Purchase

    Purchase orders that can only hold what was approved.

    Pick the manufacturer: only their approved items are offered, priced from the accepted quote, and the issued PO keeps its numbers.

    Who: purchasing firm.

    PO-2207Issued
    Atelier Nord
    FF-1042300 EA
    Unit$384.00
    Total$115,200.00
  6. 06

    Deliver

    From ordered to installed.

    Every shipment is tracked on the item it belongs to: ordered, shipped, landed, delivered to site. In-transit quantities come straight from the ERP.

    Who: logistics, contractor.

    FF-1042300 EA
    • Ordered
    • Shipped
    • Landed
    • Delivered to site

Purchased against required, on every line: nothing bought twice, nothing forgotten.

EVERYONE INSIDE

Solutions by role

One project. Every company inside. Each in its own lane.

  • Owner & brand

    Sees cost, price and margin side by side, across the portfolio.

    Never has to ask anyone for the current number.

  • Design firm

    Specifies, issues spec books and schedules, approves the design.

    Never sees your cost or your markup.

  • Purchasing firm

    Runs RFQs, compares offers, approves costs, issues purchase orders.

    Never overrides a design or client approval.

  • Manufacturers

    Answer only the RFQs addressed to them, in their own portal.

    Never see a competitor’s offer.

  • General contractor

    Reads approved specs and quantities by floor and by room.

    Never edits a spec or a commercial document.

  • Your AI

    AI IN THE PROCESS →

    Works with exactly the permissions of the person asking.

    Never approves a cost. It can’t.

ONE RECORD

Live data and issued documents

Each step reads what the previous one produced, so nobody re-keys a number. In-transit quantities come straight from the ERP.

Every issued estimate, sales order and PO keeps its numbers. Revisions are numbered and kept. Spec books, schedules and exports are generated in the background on serverless infrastructure.

HARBOUR POINT · DOCUMENTSNETSUITE · READ ONLY

Sample documents on a project, with their state
DocumentFormatState
PO-2207 · Atelier Nord300 EA × $384.00PDFIssued
Estimate E-114 · rev 3revision 2 keptPDFIssued
Spec book · King roomgenerated in the backgroundPDFDraft
Room matrixby floor and by roomExcelDraft

Oracle NetSuiteMirrors POs, bills, invoices, payments and stock. Never writes back.

BRAND STANDARDS

The standards library

Specs refined on one hotel (codes, drawings, approved suppliers) become the next one’s starting catalog, and corrections reach live projects.

Every spec carries its drawings, finishes and quantity rule, and starts from your standards library.

STANDARDS LIBRARY · SAMPLE4 OF 212 SPECS

  • LS-07Lounge chairrev CUsed on 4 properties · approved suppliers: 2
  • LS-12King bedrev BUsed on 4 properties · approved suppliers: 1
  • LS-31Guestroom carpetrev D · correctionUsed on 3 properties · reaches 2 live projects
  • LS-44Desk lamprev AUsed on 5 properties · approved suppliers: 3

Catalog importBulk import of specs from a file into a project or your library.

YOUR INSTANCE

Tailored to your process

Every client gets a private DesignProQ, set up on the way they work and connected to the software they already run.

Your setup
Your room types, categories, units, custom fields, roles and document templates.
Your other software
Connectors built for the ERP and the other tools you already use.
Your own instance
A dedicated AWS account, database and storage for each client, on your own domain.
Checked on every action
Role, project, company and item are verified on the server, not just hidden in the interface.

BOOK A DEMO

Sit in the owner’s seat. Then in a manufacturer’s.

We’ll set up demo accounts for you and the people you’d want in the room (your designer, your purchasing lead, your contractor) on a full sample project.

Book a demo